School hours: Monday: 4:30pm - 9:00pm Tuesday-Friday: 8:00am - 9:00pm Saturday: 8:00am - 4:00pm Sunday: Closed

13 Tips For Running A Successful Remote Meeting

  • Home
  • 13 Tips For Running A Successful Remote Meeting

Content TeamViewer Tips for effective online meetings: the attendees Nominate the remote meetings coordinator Best Business Phone Solution Calendar management tools For Teams & Managers How to conduct a remote meeting for your team That’s why a noise cancellation tool is a great addition for your remote meeting setup. Some of the best file sharing […]

That’s why a noise cancellation tool is a great addition for your remote meeting setup. Some of the best file sharing systems you can use are Google Drive, One Drive, and Dropbox. Tools like Google Drive even integrate with its own suite of collaboration tools (Google Docs, Sheets, etc.) and third-party apps like Slack for more efficient workflows. Following the tips above can help you make your meetings more efficient, but that’s not enough. You also need to equip yourself with tools to streamline remote meetings. However, this means that all your employees live across different time zones — something you should consider when scheduling a remote meeting.

Dialpad offers a personalized video conferencing experience with options to customize the layout, background, hold music, and meeting room URLs. FreeConference enables you to host a free conference call with up to 100 participants. If you have a large-scale event, you can manage it easily for free with this video conferencing platform.


Free Conference Call International is another leading free video conference app. To use the platform, all you need is a Free Conference Call number and access code. You can also utilize the platform for a Free Conference Call download solution. Be sure to look up Free Conference Call reviews to learn if this software is right for you.

remote meeting tools

As a result, it’s the go-to solution for some of the Fortune 500’s most prominent names. The virtual team meeting agenda must contain the conference call topics to be discussed, the owner for the topic, the duration, and the expected outcome. This helps the participants to prepare before the meeting starts and also helps to note down the questions and any critical issues to be discussed.

Ask numerous companies all over the world what the best free video conferencing platform is and they’ll tell you it’s Zoom video conferencing every single time. If you’re looking to upgrade your conference calls and virtual team meetings, online meeting tools are a great way of optimizing productivity. Make sure that you take your time selecting an online meeting tool that is going to work well for you and your team and fill the gap that needs to be filled. Take your time to write out your business needs, create a budget, and to think about which meeting functions would improve your business discussions.

Tips for effective online meetings: the attendees

Plus, you can even add a timer to create a sense of urgency in your offers. Microsoft Teams tags such messages as high priority and pings the user every two minutes for 20 minutes. If they still don’t read the message, the software program will continue pinging them. I also love the way that it syncs with my Google calendar , since it’s easy for me to get schedules mixed up, especially since we work on a fully remote setup.

  • Google MeetUse Fellow’s Google Meet extension to collaborate on meeting notes and record action items, right within your video calls.
  • This helps minimize any potential communication issues and outline clear next steps.
  • You can stop relying on meeting notes to remember and share what happened, and instead start clipping noteworthy moments from every Zoom call in real-time.
  • Zoom offers both a screen sharing feature and the ability to control another person’s screen, as do some other video conferencing applications.
  • It’s challenging for remote workers to stay visible and stay connected with their colleagues who work in different locations.
  • Now owned by Cisco, it has the unique distinction of enjoying the benefits of integration with the networking giant’s rich ecosystem of tools, hardware, and smart conference room systems.

Passwords are generated automatically, but you can also choose your own to make it easier to remember. Once you have everything configured, you can transfer files, print to a local printer, listen to audio from the remote PC, and transfer clipboard content. The other computer that wishes to connect to the host machine must simply open the already installed Remote Desktop Connection software and enter the IP address of the host. Free users are faced with a few limitations that can be lifted only if you pay. For example, only two computers can be linked to your account at once, you can’t record the connection, Wake-on-LAN won’t work, and file transfers max out at 50 MB per file. The host can provide a URL that you can open from your device to automatically have access to the remote PC without needing your account information.

Nominate the remote meetings coordinator

Fortunately, most every modern laptop, tablet, and smartphone comes with an integrated microphone and a serviceable webcam. Some laptops, such as the 2021 Apple MacBook Pro and Microsoft Surface, ship with high-quality 1080p webcams; the same goes for many higher-end mobile devices. Many services offer automated recording that you can initiate with the press of a button. Typically, the recording will be saved to cloud storage and automatically shared with all meeting attendees. Microsoft has a pattern of steadily piling features into its products, and Teams is no different.

remote meeting tools

Fortunately, there are some tools that can help you facilitate these processes and make your meetings more productive and creative. LiveAgent is a powerful multichannel help desk software that’s also rated as the #1 live chat software for SMB in 2020. It helps every business exceed customer expectations through personalized customer support.

Best Business Phone Solution

Once you have listed down the online video meetings that need to be scheduled, the next action item is to settle for the preferred time slots. In other words the preferred date, time, and duration of the remote online meeting. With their live webinar feature, you can present your content in front of 1000 people in real time. Using this video conferencing solution, you can even sell paid webinars and online courses.

Chimp or Champ allows managers to connect with their team in a simple and best way. It is an anonymous weekly employee happiness meter for checking the team. Hypercontextis a shared agenda app that empowers managers and their teams to be high-performing by combining quarterly priorities, weekly meetings, and engagement measures, all in one place. There’s also a host of native clients across mobile and desktop, including Mac and Linux. There’s also a premium version for enterprise which offers workflow automation, Single Sign-On , and advanced team management.

remote meeting tools

Before concluding the meeting, reiterate the action points to ensure nothing is missed out. Specify the action closure owners with the deadlines for completion. Summarize the key discussion points to be in sync with everyone attending the meeting. The host or the meeting coordinator must note down the details and keep it ready for circulating to all the meeting invitees in email or upload into a shared company website.

Be overly descriptive of what you’re talking about to ensure everyone understands. They will need to present the agenda, stick to the allocated time frame, and drive the discussion forward. Ensure you share the agenda or conversation topics you created in point 1. Remote meetings are more popular than ever before and will continue to grow in demand. After the COVID19 crisis, workers were forced to pivot their working style, adjusting from in-person meetings to working collaboratively behind a screen. With Calendly, you can create personalized booking links that you can share with your clients or colleagues, which enables them to book a time slot based on your availability.

Desktop & Mobile AppsPlan and run productive meetings… wherever you work best. Objectives Stay on top of your team’s goals by clearly recording, defining, and tracking the progress of your OKRs in Fellow’s Objectives tool. StreamsStreams are digital notepads to help you organize projects, share OKRs, and whatever else you dream up.

Set up a “virtual watercooler” to give remote employees the opportunity to chat casually before the meeting. In this virtual watercooler, you could provide icebreakers or trivia questions to help your team get to know each other. Having high-quality audio and video technology will make all the difference at your remote meeting.

Calendar management tools

We also looked at the affordability of its lowest and highest price tiers and the number of features that were available with each higher-priced plan. Companies that offer upfront pricing for all of their pricing tiers received higher ratings here than those that require potential users to contact the provider for a custom quote. At first glance, CyberLink U Meeting looks like a boring video calling solution. It offers competitive pricing and many of the standard features found in competing systems, but not much else. One thing we particularly like about Zoho Meeting is that it does not lock any features behind premium packages.

For Teams & Managers

A. GoToMeeting and Easymeeting are two good cloud-enabled web conferencing solutions that you can try. What’s more, documents, messages, and links that are shared during a Slack Huddle are saved automatically at the end of the call. If your team wants to jump back to them for reference, they can easily check how to run a successful remote meeting it there. RingCentral also has multiple add-ins to make it easy to integrate your workflows. Some of its featured add-ins include Google Forms, Trello, and Bridge Call Queue Alert. With their tracking and reporting system, you’ll be able to see every moment, click, and action taken by your audience.


This program has a way for the host and client to chat , and files can be sent and received. There’s a 32-bit and 64-bit version, plus a portable edition that doesn’t need to be installed, and mobile apps. For a simple tool with some great features, you might consider the free remote access service If you need to quickly get into someone’s computer without messing around with logins or installations, this is what you’re after. DWService is a free and open-source project that truly simplifies remote access.

How to conduct a remote meeting for your team

It’s challenging for remote workers to stay visible and stay connected with their colleagues who work in different locations. Allowing time for everyone to introduce themselves and catch-up will help them build stronger connections to their coworkers. A meeting agenda outlines exactly what the meeting will cover and often allots a specific amount of time for each topic or meeting point. Plus, it allows meeting attendees to prepare for the meeting so they feel comfortable and ready to participate. Once the technical aspects of your meeting are settled, it’s time to schedule the meeting. Meetings should always be less than one hour (unless they’re scheduled work times or office hours) and if you’re running the meeting, you should always try to end early.

Translate »